A Journal Entry is an entry made in the general ledger and it indicates the affected accounts. A Journal Entry is a multi purpose transaction where the debit and credit accounts can be selected.

To Access Journal Entry:

Login to ERP > Desktop > Accounting > Journal Entry

Create Journal Entry

1. Go to Journal Entry
2. Clcik Add Journal Entry
3. Select Entry Type
4. Update Posting date as you need
5. Under Accounting Entries Table click Add Row then Select accounts and also set thier respective debit and credit amount, and select party and party type
6. If you have Journal entry tamplate select the tamplate on the from tamplate field
7. Once you select template, all accounts will be dispalyed on the accounting entries table, set the amount with thier debit and credit section.
8. Save and Submit

Reverse Journal Entry

If you have created a journal entry with incorrect debit and credit, you can reverse it the correct debit and credit using a reverse journal entry. Once you reverse the journal entry review it and click Save then Submit

Journal Entry Types

• Journal entry: This is a general purpose entry type which can be used for different purposes. e.g Expenses, credit salary and soon.
• Inter Company Journal Entry: If a transaction occurs between a parent and child company, or sister companies, or two companies belonging to the same group, this option can be used to make an Inter Company Journal Entry.
• Bank Entry: Use this type when making or receiving a payment using a Bank Account. e.g when you pay utility using bank account.
• Cash Entry: Use this type when making or receiving a payment using a cash account.
• Debit Note: This is a document sent by a customer (your Company) to a supplier (your Supplier) when returning goods/items. When a Debit Note is created, the company can either receive payment from the supplier or adjust the amount against another invoice. You can also enable a tax withholding category and select the appropriate category if tax withholding applies to the returned item.
• Credit Note: This is a document sent by a supplier to a customer when returning goods/items. When a Credit Note is made, the seller can either make a payment to the customer or adjust the amount in another invoice.
• Opening Entry: This entry is useful when moving from an another software to ERPNext during any time of the year and also used for entering opening balance of the company.
• Depreciation Entry: Used when you write off certain value of your assets as an expense.
• Deferred Revenue: it used when advance payments a Company receives for products or services that are to be delivered or performed in the future.
• Deferred Expense: this entry used for a cost that has already been incurred, but which has not yet been consumed